Employment Opportunities

List of 4 items.

• Advancement Manager for Annual and Capital Campaigns

  Title: Advancement Manager for Annual and Capital Campaigns
  
  Reports to: Executive Director of Institutional Advancement
  
  Primary Responsibilities: Capital Campaign management, Annual Fund management, Executive support and partnership
  
  Regular Work Schedule: Full-time: 12-month; termed through the life of the campaign
  
  Classification: Exempt _____________________________________________________________________________
  
  The Executive Director of Institutional Advancement seeks a hyper-executor with exceptional project management skills to manage the The Hamlin School’s Capital Campaign and Annual Fund and support the efforts of Hamlin leadership, the Capital Campaign Committee, and Annual Fund Committee.
  
  Candidates must excel in the following four core competencies:
  
  Project management
  

  • Independently manage projects from strategy to on-time completion; exercise independent judgment in the absence of the Executive Director of Institutional Advancement (EDIA); anticipate the needs of School leadership and volunteers as they relate to the work of Advancement
  • Maintain prospect management system to track movement within the phases of the major gift cycle, create and distribute prospect management reports for volunteers and Hamlin leadership, and update documents and tracking systems based on fundraiser reports; coordinate prospect research and manage the data to effectively feed the pipeline for the community phase and continued leadership phase of the Campaign
  • Craft communications for and execute on a strategy to achieve goals of the community phase of the Capital Campaign including a comprehensive strategy to solicit support for the Annual Fund
  • Plan and execute small campaign events (i.e. high level donor stewardship and cultivation receptions, neighborhood relations receptions and tours, and prospect and donor hard hat tours) and work in partnership with the Director of Events to plan and execute large-scale campaign events including the community launch party, groundbreaking, and campus re-opening events
  • Research, write, and produce campaign newsletters to steward campaign donors; manage timeline for and produce required reporting for foundation and corporate gifts
  • Manage and execute donor recognition confirmation and all physical recognition at the end of the campaign including donor walls, named spaces, and donor reports

  Relationship Building
  

  • Inspire community members with positive energy, meticulous record keeping, and clear and timely communication
  • Lead the Annual Fund Committee by recruiting and supporting volunteers, creating and maintaining accurate systems for tracking progress to goals, and proactively reporting progress to school leadership
  • Serve as a partner to the Capital Campaign Committee during the community phase of the Capital Campaign; coordinate, attend, and take notes at meetings, provide all necessary resources for peer solicitations, track donor and prospect status, and communicate effectively with volunteers
  • Provide support to the Campaign Executive Committee; Head of School, and EDIA during the continued leadership phase of the Capital Campaign; produce reports and presentations as needed; set up, attend, and take minutes at meetings; provide briefing memos and materials for leadership solicitations; and maintain Leadership pipeline
  • Support EDIA in the work with Board Advancement Committee and Committee on Community

  Systems Thinking and Data Management
  

  • Track and manage meticulously all campaign donor and gift information, pledge documentation, acknowledgements, and special stewardship for campaign gifts, pledges, and pledge payments; in partnership with the Advancement Associate execute comprehensive pledge reminder processes for annual, event, and capital giving
  • Oversee Advancement Associate’s annual fund and campaign gift entry to ensure accurate gift data in the Raiser’s Edge, and oversee gift acknowledgement process to ensure personal, timely, and appropriate recognition of support

  Team Collaboration
  

  • The Hamlin Advancement team operates with an all-hands-on-deck approach to community events, large projects, and creative problem-solving; a true love of team collaboration is essential
  • Perform other duties consistent with the above responsibilities and in conjunction with the overall goals of the Advancement Office; no task is too big or too small.

  
  Requirements:
  Experience
  

  • 2+ years of experience in fast-paced, detail-oriented work environment with a track record of success; progressive experience in fundraising and knowledge of the major gifts cycle a plus
  • Bachelor’s degree

  Skills
  

  • Strong project management skills and ability to execute independently on tasks are essential
  • Excellent verbal and written communication skills are essential, and experience conceptualizing, writing, and coordinating advancement materials is a plus
  • Strong analytical skills and propensity for mathematics
  • Superb organization and administrative skills, including working knowledge of Word, Excel, and PowerPoint
  • Strong ability to juggle long-range strategic planning while prioritizing and completing multiple tasks simultaneously
  • Knowledge of The Raiser’s Edge preferred; willingness to learn and grow is essential

  Passions and Abilities
  

  • Deep appreciation for the mission of The Hamlin School and knowledge of independent schools
  • An outgoing personality and positive attitude
  • Ability to work independently and within a team-oriented environment
  • Ability to work evening and weekend hours, as required

  Expectation of Employee Civility and Commitment
  The Hamlin School seeks employees who will support and implement the school’s mission and Creed at all times. Hamlin employees are known for being caring, compassionate, collaborative, and dedicated professionals who treat their colleagues and supervisors with respect and who take seriously the daily care of Hamlin girls.
  
  Hamlin girls are celebrated because of their curious minds, joyful work ethic, and intellectual tenacity in the classroom; moreover, the school is convinced that ensuring the girls’ academic growth is only one part of its work. Hamlin employees also pay close attention to the girls’ social-emotional well-being, their physical and mental health, and their moral development.
  
  Hamlin employees, its teachers and leaders in particular, are committed to their own professional growth; as such, they pay close attention to the research and innovations that impact teaching and learning. All employees are expected to be flexible thinkers and nimble actors in support of the school’s overarching strategic goals and daily commitment to academic and ethical excellence.
  
  To apply, please send resume and cover letter to thornhill@hamlin.org.

• Associate Director of Extended Day Programs

  Reports to: Director of Operations
  
  Regular Work Schedule: Monday through Friday 10:00 a.m.-6:30 p.m. with a 30 minute lunch break
  
  Classification: 12 Months, Non- Exempt Start
  
  Date: July 1, 2019
  
  Primary Responsibility: Operate the After School Academy Enrichment class program and serve as a floater during drop in programs while attending to the social and emotional needs of the students.
  
  The Hamlin School is looking for an Associate Director of Extended Day Programs who will manage the day to day operations of the After School Academy (enrichment classes), work collaboratively with the Extended Day Team to ensure the smooth operations of the after school drop in programs, and will lead or assist a number of our short term camp programs. This is an exciting opportunity to be responsible for a large and thriving enrichment program that currently runs 28 classes and serves 143 students. This position is also responsible for our two week summer camp for incoming Kindergarteners.
  
  About Our School
  The Hamlin School, located in San Francisco, serves 425 girls, K-8. Our mission is to educate girls to meet the challenges of their time and inspires them to become extraordinary thinkers and innovators, courageous leaders, and women of integrity. Hamlin supports purposeful professional development and encourages a strong sense of collegiality. The Hamlin community reflects the diversity of San Francisco, and the school has a serious commitment to service, the arts, and multiculturalism. Visit our website, www.hamlin.org
  
  Expectation of Employee Civility and Commitment
  The Hamlin School seeks employees who will support and implement the school's mission and Creed at all times. Hamlin employees are known for being caring, compassionate, collaborative, and dedicated professionals who treat their colleagues and supervisors with respect and who take seriously the daily care of Hamlin girls.
  
  Hamlin girls are celebrated because of their curious minds, joyful work ethic, and intellectual tenacity in the classroom; moreover, the school is convinced that ensuring the girls' academic growth is only one part of its work.
  
  Hamlin employees also pay close attention to the girls' social-emotional well-being, their physical and mental health, and their moral development. Hamlin employees, its teachers and leaders in particular, are committed to their own professional growth; as such, they pay close attention to the research and innovations that impact teaching and learning. All employees are expected to be flexible thinkers and nimble actors in support of the school's overarching strategic goals and daily commitment to academic and ethical excellence.
  
  Primary Areas of Responsibility
  After School Academy
  

  • Manage After School Academy including developing programming, managing contractor agreements, creating course catalogs, advertising, conducting registration, managing waitlist, scheduling required classroom usage, billing, ensure timely contractor payments, and processing timesheets all in coordination with the Business Office and Director of Operations.
  • Work with lower school teachers, ED team, and students to ensure students know where their classes are and get there on time.
  • Observe classes and provide feedback to teachers and contractors.
  • Send twice a session updates to participating families with details about class activities and photographs.
  • Collaborate with Director of Operations to regularly bring in new course offerings and to schedule classes and create room assignments.
  • Create a quarterly “Extended Day Examiner” digital mailing to lower school families.
  • Solving issues as they arise.

  Vacation Camp

  • Work collaboratively with the Hub Coordinator to develop curriculum for the Faculty staff camp, February, and April Vacation Camps.
  • Supervise camp staff.
  • Ensure camp safety and coverage policies are followed.
  • Plan and book camp field trips.
  • Create camp sign up and manage parent communications and billing.
  • Advertise for Camp sign ups through Hamlin NOW

  Communications

  • Photograph and write about all Extended Day Programs in collaboration with the Hub Coordinator.
  • Post weekly program updates and highlights to the NOW in collaboration with the Hub Coordinator.

  Extended Day and Co-Curricular Programs
  

  • Communicate with and support other Extended Day staff.
  • Participate in weekly Extended Day staff meetings.
  • Assist in planning special events.
  • Serve as a floater during drop in program time - assisting parents and students with questions, observing ASA classes, assisting in Art room, After3 and outside as needed. Exact schedule TBD based on program needs.
  • Meet periodically with supervisor to evaluate program and each other.
  • Work collaboratively to create program themes and concepts
  • Assist in mentoring and supervising young alums.
  • Assist in planning, booking, creating and collecting paperwork, and day-to-day management of Summer Field Experience trips.
  • Plan with and support the Director of Operations with other activities as needed.

  Cubs Club Manager
  

  • Create Cubs Club registration forms and update website in coordination with the Admission Office timeline.
  • Create Cubs Club schedule and staffing needs in collaboration with the Director of Operations.
  • Operate Cubs Club camp including parent communications, staff organization, supply and snack purchases, parent updates, set up, and take down.

  Qualifications
  

  • Possess bachelor’s degree or higher from an accredited college or university
  • Passion for children and prior teaching experience
  • Prior experience in program development/curriculum design
  • Desire and ability to work effectively with colleagues
  • Enthusiasm, creativity, maturity, work ethic, honesty, patience, and self-control
  • Ability to accept and provide supervision and guidance
  • Ability to work effectively with parents
  • Ability to communicate, both orally and in writing
  • Ability to solve problems
  • Ability to resolve conflicts

• Executive Assistant to the Head of School

  Title: Executive Assistant to the Head of School
  
  Reports to: Head of School
  
  Classification: Exempt (Full-Year; Professional Staff)
  
  Guidelines for Daily Hours: 8:30 a.m. – 5:00 p.m.
  
  Primary Responsibilities: The Executive Assistant to the Head of School is responsible for managing the Head of School’s Office and providing support to the Head of School, the Board of Trustees, and the Board Chair. The Executive Assistant partners closely with the School Logistics Coordinator to execute special projects and initiatives that emanate from the Head’s Office and/or Board of Trustees. The Executive Assistant to the Head of School must exude professionalism in all dealings with internal and external constituencies and exercise discretion and independent judgment in managing sensitive and confidential matters for the Head of School and Board of Trustees.
  _____________________________________________________________________________
  
  Expectation of Employee Civility and Commitment
  The Hamlin School seeks employees who will support and implement the school’s mission and Creed at all times. Hamlin employees are known for being caring, compassionate, collaborative, and dedicated professionals who treat their colleagues and supervisors with respect and who take seriously the daily care of Hamlin girls.
  
  Hamlin girls are celebrated because of their curious minds, joyful work ethic, and intellectual tenacity in the classroom; moreover, the school is convinced that ensuring the girls’ academic growth is only one part of its work.
  
  Hamlin employees also pay close attention to the girls’ social-emotional well-being, their physical and mental health, and their moral development. Hamlin employees, its teachers and leaders in particular, are committed to their own professional growth; as such, they pay close attention to the research and innovations that impact teaching and learning. All employees are expected to be flexible thinkers and nimble actors in support of the school’s overarching strategic goals and daily commitment to academic and ethical excellence. _____________________________________________________________________________
  
  Primary Areas of Responsibility
  
  1. Enhance the Head of School’s effectiveness by providing the Head of School necessary information and support and representing the Head of School to others.
  
  

  • Schedule the Head of School’s daily appointments, meetings, and Grade 8 classes, maximizing productivity while at the same time ensuring quiet work time, breathing room, and connection to employees and students
  • Handle the Head of School’s mail, faxes, voice mail messages, speaking engagements, and travel arrangements
  • Ensure that breakfast and lunch are provided for the Head of School
  • Provide administrative support for special projects (i.e. administrative searches, strategic planning, CAIS accreditation, new initiatives)
  • Facilitate communication and cooperation between various Hamlin constituencies and between the Head of School and external colleagues and organizations
  • Generate work orders and manage logistics for special HOS-related events (i.e. lunches with school guests or alumnae; shadow days for school leaders; parent coffees)
  • Manage mid-year and end-of-year surveys by updating and distributing surveys, ensuring timely completion of surveys, collecting results, and preparing a report for the HOS
  • Maintain Head of School’s connection to and the school’s memberships in professional organizations (BAISHA, Heads’ Network, NAIS, CAIS, etc.)
  • Work with Head of School to coordinate recognition and reward of current employees (i.e. Penny Wheelock, births, marriages, holidays, end-of year appreciation)
  • Complete projects by assigning work to receptionist when appropriate and following up on results
  • Maintain privacy of the Head of School and the school community as a whole by keeping information confidential
  • Perform other duties as assigned by the Head of School
  • Reconciles Head of School business expenses and manages reimbursements
  • Manage use of Head of School’s office space and Head’s House, coordinating logistics for school-related events
  • Ensures that Head of School receives annual summary of Exit Interviews Manage meetings, travel, reimbursements, and preparatory materials for all appointments related to Wanda’s commitments outside of Hamlin (Columbia University Board, NAIS, CAIS, CATDC, etc.)

  2. Provide support to the Board of Trustees and Board Chair.
  
  

  • Coordinate the annual calendar of board meetings, committee meetings, and task force meetings
  • Issue board meeting notices and materials; distributing pre-reads and agendas at least one week prior to board meetings
  • Work with HOS and Board Chair to create board meeting agenda
  • Work with administrators, faculty and board meeting guests to coordinate their presentations at board meetings or board committee meetings
  • Oversee the process for committee assignments by soliciting preferences and organizing the data for HOS and Board Chair
  • Prepare new trustees orientation materials, monthly board mailings, and any additional correspondence from Head of School and/or Board Chair to trustees
  • Issue committee meeting notices and necessary pre-reads
  • Attend full board meetings and prepare draft minutes for Head of School’s review
  • Attend Committee on Trustees meetings and prepare draft minutes
  • Generate work orders and manage logistics for Board-related events and meetings
  • Prepare a report of the data received from the BOT/Board Chair/HOS evaluation surveys
  • Maintain board files in accordance with corporate bylaws and legal requirements
  • Track board meeting attendance for HOS and Board Chair
  • Work with Head of School to coordinate recognition of departing trustees

  3. Work in partnership with School Logistics Coordinator
  
  

  • Work closely with School Logistics Coordinator to ensure smooth daily operations

  Professional Skills and Personal Qualifications: Strong written and verbal communication skills; scheduling (Google calendar); impeccable organization and time management; travel logistics; demonstrated ability to support and work in partnership with a high-energy leader in a fast-paced work environment; demonstrated ability to work as a member of a team and to work independently with little supervision; appreciation of diversity and demonstrated cultural competence—the ability to work well with students, families, and employees from different walks of life. Flexible, nimble thinker; thoughtful and efficient problem-solver; strong ability to look ahead and plan effectively, deftly anticipating and avoiding roadblocks. Joy for life and, particularly, for girls’ education; trustworthy; kind and approachable; sense of humor; morally upstanding.

• Lower School Spanish Teacher

  Title: Lower School Spanish Teacher: Kindergarten-Grade 4
  
  Requirements: Master’s Degree or equivalent in teaching and proficiency in Spanish language and instruction
  
  Reports to: Lower School Division Head and Head of School
  
  Primary Responsibilities: Classroom instruction in Lower School classrooms; development of curriculum, materials and resources; integration with Lower School curriculum areas and teachers; collaboration with colleagues to design experiences for students
  
  Hours/Classification: Full Time, Exempt
  
  The Hamlin School seeks teachers who support and implement the school’s Mission and Creed. There is a commitment to passionate engagement with both the art and science of teaching. Hamlin teachers are caring, compassionate, collaborative, and are dedicated to the education of girls and to the integration of 21st century essential capacities into lesson design. Instruction in a world language at Hamlin is geared towards a model of proficiency by Grade 8.
  
  Responsibilities:
  

  • Design, articulate and implement Spanish language program in collaboration with other language instructors K-8
  • Collaborate with homeroom teachers to integrate language instruction in other curricular areas
  • Design lessons which model 21st century skills and developmentally appropriate Spanish language acquisition
  • Identify materials, resources and technology needs for program
  • Include use of appropriate technology tools and resources for instruction
  • Create and update web page(s) and blog(s)
  • Communicate with parents about the program
  • Attend Grand Rounds for collaborative discussion and sharing of student concerns
  • Actively participate in faculty meetings, admissions and other school events
  • Pursue relevant opportunities for professional growth and development
  • Supervise students in other roles such as recess, lunch, field trips, etc.
  • Perform other duties consistent with the above responsibilities